Equipment inspection software for outdoor activity businesses.
Track every piece of kit, log inspections, schedule maintenance, and make sure nothing overdue ends up on a live session. BaseCamp OS keeps your equipment records organised and your operations safe.
The problem
Paper records and spreadsheets can't keep up with a busy operation.
When kit inspections are logged on paper or in a shared spreadsheet, things get missed. Maintenance schedules slip. Gear that should be pulled from service ends up on a session because nobody had a complete picture of its status.
For activity businesses, that's not just an operational problem — it's a safety and liability risk.
What BaseCamp OS gives you
A complete equipment inspection and maintenance system.
Asset inventory
Build a central register of all your equipment — kayaks, helmets, harnesses, vehicles, trailers, and any other kit. Every asset has its own record.
Inspection records
Log inspection outcomes against each asset with dates and notes. Build up a full service history that you can refer to at any time.
Maintenance schedules
Set recurring maintenance intervals for each asset. BaseCamp OS tracks when the next check is due and flags anything that's approaching or past its service date.
Overdue alerts
Get clear visibility of any assets that have missed their maintenance window. Overdue kit is surfaced on the dashboard so issues can't go unnoticed.
Session assignment
Assign specific equipment to sessions before the day. See at a glance what's allocated, what's available, and whether anything assigned has a maintenance flag.
Session readiness view
The trip manifest highlights any assigned asset with a pending maintenance issue — giving office staff and guides a single readiness check before departure.
How it works
From inventory to session-ready in four steps.
Add your assets
Create a record for every piece of kit — name, category, and any identifiers you use.
Set maintenance schedules
Define how often each asset needs inspection and when the next check is due.
Log inspections
Record outcomes after each check. Add notes, flag issues, mark kit as out of service if needed.
Assign to sessions
Allocate equipment to upcoming sessions. Any asset with an overdue flag is highlighted automatically.
More than inspections
Equipment is just one part of a well-run operation.
BaseCamp OS connects your equipment records to the rest of your business — bookings, staff assignments, waivers, and day-of manifests. When a piece of kit is flagged, it shows up everywhere it matters.
See the full platformBookings & sessions
Take and manage bookings with session capacity controls.
Digital waivers
Collect signed waivers from participants before arrival.
Staff & instructor management
Assign the right guide to the right session.
Qualification tracking
Monitor instructor certifications and expiry dates.
Trip manifests
Give guides a live view of who's attending and what's assigned.
Who uses it
Built for activity operators who take safety seriously.
Get started today
Keep your kit inspection records in one place.
Try BaseCamp OS free for 14 days. No credit card required.