Kit management software for outdoor activity businesses.
Keep your full kit inventory organised, assign equipment to sessions before the day starts, and track maintenance so nothing overdue ends up on a live trip. BaseCamp OS brings your gear management into one system.
The problem
Kit managed informally leads to gaps nobody notices until it's too late.
When gear assignment is done by word of mouth, and inventory is tracked in a spreadsheet nobody keeps updated, it's hard to know what's available, what's out on a session, and what's overdue for a check.
Activity businesses with even modest amounts of kit — kayaks, helmets, harnesses, trailers — need a system that keeps track of what they have, where it is, and whether it's in a fit state to use.
What BaseCamp OS gives you
A proper kit management system for outdoor operators.
Kit inventory
Build a complete register of everything you own — paddle craft, safety equipment, vehicles, trailers, technical gear, and anything else your business relies on.
Session assignment
Allocate specific items to sessions before the day starts. Know exactly what's going out, who has it, and whether there's a clash with another session.
Maintenance records
Log service and inspection records against each item. Track when something was last checked, what the outcome was, and what action was taken.
Service schedules
Set recurring maintenance intervals for each asset. BaseCamp OS tracks when the next check is due and surfaces anything approaching or past its service window.
Overdue alerts
Overdue items are highlighted on the dashboard. You'll know about kit that needs attention before it gets allocated to a session, not after it departs.
Readiness view
The session manifest shows all assigned kit alongside its maintenance status. If something overdue is on the list, it's visible before the session starts.
How it works
From kit store to session-ready in four steps.
Log your kit
Add every item to your asset register — name, category, serial number, and any details you need to identify it.
Set service intervals
Define how often each item needs a check. BaseCamp OS tracks what's in date and what's approaching its service window.
Record inspections
After each check, log the result. Build a complete service history for every asset in your inventory.
Assign to sessions
Before each session, allocate the equipment going out. Overdue items are flagged so nothing unsafe gets on the water or off the shelf.
More than a kit list
Kit management that connects to your bookings and sessions.
BaseCamp OS links your kit records directly to your session planning. When you assign equipment to a session, it's visible on the trip manifest. When something's overdue, it shows on the dashboard — not on the day of the trip.
See the full platformBookings & sessions
Take bookings, manage capacity, and build session plans.
Instructor management
Assign qualified guides to sessions.
Qualification tracking
Track certifications and expiry dates per staff member.
Digital waivers
Collect signed waivers from all participants.
Trip manifests
Live session view on any device for office and guides.
Who uses it
Outdoor businesses with kit that needs to be tracked and maintained.
Get started today
Know exactly what kit you have and where it is.
Try BaseCamp OS free for 14 days. No credit card required.